Module/Action: Quick Reference

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Site-Level Planning Introductions
Action 1: Establish Resilience Planning Team and Engage Stakeholders

This action focuses on organizing the team that will execute the resilience planning effort and identifying stakeholders whose input is required in the process. Resilience planning for energy and water disruptions requires input and expertise from both internal and external stakeholders. Forming a core resilience planning team to direct efforts, coordinate stakeholders, and track progress contributes consistency and efficiency to the complex task of resilience planning. Leadership should designate a resilience planning team leader to direct the TRN process and regularly communicate progress. Engaging leadership in the TRN process and providing regular updates helps ensure that planning efforts align with other site initiatives. Leadership support is also essential for securing funding and approval to implement solutions identified through the TRN.

Identifying and engaging a range of stakeholders facilitates a more robust understanding of site-level conditions, potential risks, and possible solution sets. Stakeholder engagement throughout the process can also help ensure that departments or offices across a site are coordinated and moving in a streamlined fashion toward common resilience objectives. Since different stakeholders, both internal and external to a site, will have different purviews and areas of expertise, defining roles and responsibilities as they relate to the resilience planning effort—and identifying where in the TRN process different stakeholders might need to be engaged—is an initial step in building a realistic trajectory for carrying out the TRN effort.

Action 2: Collect and Review Relevant Information

This action assists the resilience planning team in identifying and documenting existing policies and plans that could impact or intersect with resilience planning efforts. The intent of data collection in the Site-Level Planning module is to better understand the site planning context, ensure the effort builds upon existing plans, identify planning areas that may need to be more robust, and coordinate resilience efforts with other related initiatives. The resilience planning team specifically identifies and reviews data to: (1) inform the development of resilience planning priorities (Action 3); (2) provide insight to critical functions (Action 4); and (3) begin to identify gaps in site-wide preparedness for emergencies and continuity of operations for energy and water disruption scenarios (Action 5).

Relevant information to collect for this action includes policies at the organization (i.e., agency) and site level regarding resilience goals, existing site-specific plans, and broader community and utility service provider policies and plans that might impact a site. More detailed data collection will occur in the Baseline Development module focused on the energy and water systems that supply critical loads.

Action 3: Define Site-Level Resilience Priorities and Scope and Boundaries

This action will define the site-level resilience priorities that guide the planning process and establish the scope of the TRN planning effort. Resilience priorities offer strategic direction and a conceptual framework for the resilience planning process.

A scope and boundaries statement enables the resilience planning team to focus efforts and resources by defining the boundaries of what the TRN effort will include. The scope of the TRN assessment should be defined by: (1) site geographical or operational boundaries and facilities; (2) resources assessed (i.e., electric, gas, and/or water); and (3) integration points with site priorities (e.g., energy efficiency, cybersecurity, sustainability, water conservation). Energy and water resources included in the scope will shape stakeholder involvement and the type of data collected throughout the TRN.

Action 4: Identify Critical Functions

In this action, the resilience planning team engages site leadership and mission continuity personnel to identify the site’s critical functions and establish their relative criticality, or importance. The intent of the TRN is to help organizations manage the risk to critical missions from disruptions in energy and water services. The TRN Resource: Relationship between Risk and Resilience provides more information about how risk and resilience are connected. Risk-informed resilience planning for energy and water resources must begin with an understanding of what the site’s critical missions are, and what critical functions enable those missions. Criticality weighting factors are used in the Risk Assessment module to help users identify where risk matters most in assuring continued operations. This will help focus brainstorming of resilience solutions in the Solution Development module.

It is also necessary to map critical functions to the energy and water systems that support them. In this action, users take the first step of mapping each critical function to the facilities that either house those functions or provide a critical supply of energy or water. In the Baseline Development module, this list of facilities will be used as a starting point for identifying the specific energy and water loads within them, which must be sustained.

Action 5: Recognize Resilience Gaps

Maintaining a running list of resilience gaps identified throughout the TRN modules will help the resilience planning team gain a more comprehensive understanding of the resilience needs of the site. A list of gaps will inform later modules and provide context for brainstorming resilience solutions. Resilience gaps can come in a variety of forms, including technological, operational, or institutional. Examples include gaps in data, equipment capabilities, policies, and training or staffing. The TRN is designed to be an iterative process and the resilience planning team will therefore need to continually revisit and add information on resilience gaps when prompted by “Record Resilience Gaps” call-out boxes during each of the subsequent TRN modules.

Baseline Development Introductions
Action 1: Collect & Review Baseline Documentation

This action identifies and consolidates sources of information used to establish the site’s critical energy and water requirements and baseline conditions of energy and water systems. In Site-Level Planning, data collection focused on establishing critical missions and functions and the status of site-wide planning for emergencies and business continuity. In Baseline Development, data collection focuses on the facilities that carry out those critical functions and the energy and water systems that supply and provide redundancy to critical loads.

Information Classification Considerations
Some of the data gathered through the Baseline Development process may be considered classified or sensitive. Prior to starting data collection, the resilience planning team should seek guidance from designated information security personnel. Some organizations have documented guidelines on topics that may be treated as potentially classified. These can include details on critical missions, functions, facilities, or other assets, particularly when specific vulnerabilities and the locations of those assets are identified or disclosed.
Action 2: Establish Energy & Water Requirements

In this action, the resilience planning team seeks to understand how the facilities that perform critical functions rely upon energy and water. Facilities will have multiple energy and water loads, yet not all will be critical. The resilience planning team collects data primarily through interviews with mission owners and site operators to establish the specific systems required to sustain critical functions and what the energy and water requirements of those systems are. These are referred to as the critical loads.

Action 3: Establish Baseline Conditions of Energy and Water Systems
Redundant Energy and Water Systems

A redundant system refers to an onsite system able to supply energy or water to a critical load in the event of an energy or water utility disruption. A backup generator, UPS, building-integrated PV system, or microgrid with PV and battery storage are all examples of redundant energy systems to a utility supply. To be considered redundant, an onsite energy system must not be reliant on grid power to function and supply the critical load. Redundant water systems may include onsite water cisterns connected to a critical load, portable water tanks, or reverse osmosis purification systems.

The TRN refers to first and second redundant systems to account for loads with two tiers of redundancy as a way to manage risk (e.g. a battery storage system and a generator). A second redundant system is one that is independent of the utility system and, preferably, independent of the first redundant system, meaning it relies on different hardware from the primary system so the two systems are not vulnerable to a common cause of failure.

This action characterizes the baseline conditions of energy and water systems that enable critical loads. Baseline conditions are examined in terms of the site’s preparedness to respond to disruptions, redundant systems in place, robustness of system design, and plans for rapid recovery.

Data collection for this action focuses on baseline conditions of redundant energy and water systems, as sites typically have greater influence over these than they do over primary energy and water supply infrastructure. This data is used to inform risk scoring in the Risk Assessment module. Data is also gathered on the condition of the primary energy and water supply systems. While primary supply system characteristics are not explicitly considered in risk assessment, understanding the utility’s preparedness to respond to emergencies, redundancies built into the supply system, robustness of system design, and whether the utility is positioned for rapid recovery, can help identify additional solutions that would enhance site resilience.

To complete this action, consider:

  • Are existing energy and water systems designed to meet current and future mission requirements?
  • Is current energy and water resource use optimized to meet those requirements?
  • Do redundant systems exist where they are required?
  • How long can the critical load requirements be met with the current redundant systems?
  • Are existing systems operated and maintained in a way that provides assurance they will work reliably when they are needed?
  • Are the systems configured to facilitate reliable start-up?
Risk Assessment Introductions
Action 1: Characterize Critical Loads for Risk Assessment

The purpose of this activity is to characterize the critical loads, identified in the Baseline Development module, and criticality, identified in the Site-Level Planning module, to establish the outage durations of concern for risk assessment.* Some critical loads may be able to tolerate longer outage durations before impacting critical missions. For some, there may be means for temporarily achieving the mission without reliance on the critical load. Other critical loads may be able to tolerate only a brief outage with no ability to duplicate that function elsewhere. These factors influence the contributions of critical loads to risk.

Action 2: Identify Hazards and Threats

The purpose of this action is to identify hazards (of natural or accidental origin) and threats (of malicious or deliberate origin) that have the potential to disrupt energy or water supply to the site. This information is a key input into the risk assessment. The identification of hazards and threats begins the process of building risk scenarios across critical loads.

Action 3: Assess Vulnerabilities

In this action, characterize the vulnerability of energy and water systems that support critical loads. This is the final input into the TRN risk model. Vulnerability analysis in the TRN is specifically focused on the capability of onsite redundant energy and water systems to meet critical load requirements during a disruption, and the expected reliability of those systems. Condition of the primary energy and water supply infrastructure itself is considered to be implicit in the frequencies and outage durations selected in the hazard analysis.

Action 4: Summarize Risk

This action helps review the Risk Assessment results to summarize how risk is distributed across hazards and threats, critical loads, and risk scenarios, and record the key interpretations that will be used to guide development of resilience solutions. For risk scenarios with high-risk results, the user will consider which model inputs generated that level of risk, and also consider any implicit factors that may contribute to the risk of these scenarios. This analysis will highlight some key resilience gaps, which will be used in the Solution Development module.

Solution Development Introductions
Action 1: Analyze Resilience Gaps

This action assists the resilience planning team in completing and analyzing the list of resilience gaps introduced in the Site-Level Planning module and updated in the Baseline Development and Risk Assessment modules. The TRN uses a risk-informed approach to resilience planning, and a complete list of resilience gaps will inform the process of brainstorming solutions that reduce risks and ensure uninterrupted operations or quick recovery after a disruptive event occurs. Resilience gaps can come in a variety of forms including operational, institutional, and technological. Each of the gaps identified through the TRN process will also be characterized by the resilience attributes impacted to allow for comprehensive consideration of potential solutions to enhance site resilience.

Action 2: Identifying Solutions

This action provides an approach and several examples for considering potential resilience-enhancing solutions to address the resilience gaps analyzed in Action 1 of this module. This approach is intended to help identify solutions that will enhance the resilience of and reduce risk to energy and water systems that support critical functions and loads. This action is intended to brainstorm a comprehensive list of solutions that are not yet limited by feasibility, costs, or priorities. Additional analyses will be conducted in the Solution Prioritization module.

Solution Prioritization Introductions
Action 1: Screen Solutions

In this action, the resilience planning team will identify a small number of ‘go/no-go‘ screening criteria to narrow the list of solutions down to those that could conceivably be implemented within the existing environment. None of the potential solutions identified in the Solution Development module will be discarded, as changing conditions can lead to reconsideration of solutions that were initially categorized as ‘no-go.’ Preserving the full list of ideas for future use can also help sites uncover key issues that may need to be addressed along the way. Next, the resilience planning team will review the solutions that made it through the initial screening to see if there are opportunities to combine solutions into broader, more comprehensive solution sets to use throughout the Solution Prioritization module.

Action 2: Model Solution Risk Reduction Potential

This action reviews each screened solution to understand how it could reduce risk by reducing consequence or vulnerability. This information is then used to model potential risk reduction. The semi-quantitative method in the TRN provides a prioritized list of resilience-enhancing solutions.

Action 3: Review Priorities and Costs

This action guides the resilience planning team through reviewing the resilience priorities documented in the Site-Level Planning module to develop additional prioritization criteria that will be used to evaluate and prioritize solutions. By developing a clear process for evaluating the relative merits of each solution, the resilience planning team can identify which solutions they will propose for implementation. This action also guides the resilience planning team in documenting rough cost estimates associated with each project as this can serve as an important consideration in the prioritization of solutions.

Action 4: Prioritize Solutions

In this action, users will prioritize solutions based on risk reduction, prioritization criteria, and costs. Considering these different factors allows for a more holistic prioritization process.

Site-Level Planning Data Inputs
Action 1: Establish Resilience Planning Team and Engage Stakeholders
  • Contact information for relevant stakeholders
  • Purview and areas of expertise of relevant stakeholders
Action 2: Collect and Review Relevant Information
  • Existing planning documents and assessments related to resilience, energy use, or water use.
Action 3: Define Site-Level Resilience Priorities and Scope and Boundaries
  • Existing organizational and site plans and policies from Action 2 of the Site-Level Planning module
  • Site map and real property list
Action 4: Identify Critical Functions
  • Assessments that identify the site’s critical missions and critical functions
  • Real property lists
Action 5: Recognize Resilience Gaps
  • Any data, plans, or relevant information that was sought but was unobtainable through the completion of actions in this module.
Baseline Development Data Inputs
Action 1: Collect & Review Baseline Documentation
  • Critical functions from the Site-Level Planning module and the facilities that house them
Action 2: Establish Energy & Water Requirements
  • Critical functions and associated facilities list from Site-Level Planning: Action 4
  • Facility energy and water use data from Baseline Development: Action 1
  • List of mission owner representatives familiar with facility operations to interview from Site-Level Planning: Action 1
Action 3: Establish Baseline Conditions of Energy and Water Systems
  • Existing redundant systems and design attributes
  • Redundant system engineering and process flow diagrams
  • Redundant system O&M procedures, schedules, and logs
  • Past efficiency assessments of facilities with critical loads
  • Energy and water supply infrastructure diagrams and condition assessments
  • Daily energy and water load estimates (output from Action 2)
  • Primary supply system one-line diagrams and condition assessments
Risk Assessment Data Inputs
Action 1: Characterize Critical Loads for Risk Assessment
  • Criticality weighting factors for critical functions from Action 4 in the Site Level Planning Module
  • Redundant system data from Action 1 in the Baseline Development Module
  • List of critical loads and the critical functions they support from Action 2 in the Baseline Development Module
Action 2: Identify Hazards and Threats
  • Hazard and threat databases
  • Risk-related site-wide plans or policies collected in Action 3 in the Site-Level Planning Module
  • Geographic scope from Action 2 in the Site-Level Planning Module
  • Redundant system data for up to two energy or water redundant systems per critical load (first and second redundant system) from Action 1 in the Baseline Development Module
  • Redundant Systems Conditions from Action 3 in the Baseline Development Module
Action 3: Assess Vulnerabilities
  • Redundant system data from Action 1 in the Baseline Development Module for up to two energy or water redundant systems per critical load (referred to as a first and second redundant system)
  • Redundant systems conditions from Action 3 in the Baseline Development Module
  • Critical load characterization from Action 1 in the Risk Assessment Module
Action 4: Summarize Risk
  • Input from risk screening tool:
    • For those working offline, input calculated in Tab 6 of the TRN Risk Assessment Excel file
Solution Development Data Inputs
Action 1: Analyze Resilience Gaps
  • List of resilience gaps started in Action 5 in the Site-Level Planning Module and additional gaps recorded in the Baseline Development Module and the Risk Assessment Module
  • List of critical energy and water loads from Action 2 in the Baseline Development Module
  • Results of risk analysis from Action 4 in the Risk Assessment Module
Action 2: Identifying Solutions
  • Completed list of resilience gaps from Action 1 in the Solution Development module
    • List of resilience gaps characterized by gap type and resilience attribute impacted
    • List of similarities identified between gaps
Solution Prioritization Data Inputs
Action 1: Screen Solutions
  • Resilience solutions from tables in Action 2 in the Solution Development Module:
    • Solutions that Address Gap Similarities
    • Solutions to Individual Gaps.
Action 2: Model Solution Risk Reduction Potential
  • Completed TRN Risk Assessment from the Risk Assessment Module
  • List of screened solutions from Action 1 of the Solution Prioritization Module
Action 3: Review Priorities and Costs
  • Understanding organization project development process
  • Resilience priorities from the Site-Level Planning Module
  • Screened solutions list from Action 1 of the Solution Prioritization Module
Action 4: Prioritize Solutions
  • Screened solutions from Action 1 in the Solution Prioritization module
  • Solution risk reduction potential from Action 2 in the Solution Prioritization module
  • Prioritization criteria and their relative weights from Action 3 in the Solution Prioritization module
  • High-level cost information from Action 3 in the Solution Prioritization module
Site-Level Planning Outputs
Action 1: Establish Resilience Planning Team and Engage Stakeholders
  • Established resilience planning team with leaders
  • Contact list of stakeholders that will need to be engaged and informed
  • Documented roles and responsibilities of resilience planning team and stakeholders
  • Meeting schedule for the resilience planning team
Action 2: Collect and Review Relevant Information
  • A list of existing policies and plans that can inform the current resilience planning effort.
Action 3: Define Site-Level Resilience Priorities and Scope and Boundaries
  • Documented list of site-level resilience priorities
  • Approval from leadership of site-level resilience priorities
  • Defining scope for the TRN resilience planning effort
Action 4: Identify Critical Functions
  • List of facilities that support critical functions
  • Critical function weighting factors
Action 5: Recognize Resilience Gaps
  • Preliminary list of resilience gaps used in Action 1 of the Solution Development module that are characterized by:
    • Type of gap
    • Resilience attributes addressed
    • Critical loads impacted.
Baseline Development Outputs
Action 1: Collect & Review Baseline Documentation
  • Documentation on facility and critical loads required for Baseline Development: Action 2
  • Documentation on facility and critical loads and redundant systems required for Risk Assessment: Action 1
  • Documentation on energy and water systems required for Solution Development: Action 2
  • Points of contact for data and identified data gaps
Action 2: Establish Energy & Water Requirements
  • Validated list of facilities supporting critical functions
  • Critical loads identified
  • Critical load tolerable outage duration established for Risk Assessment: Action 1
  • Critical load daily energy and water use for Solution Development: Action 2
Action 3: Establish Baseline Conditions of Energy and Water Systems
  • Redundant system characteristics required to model risk in the Risk Assessment: Action 3
  • Primary energy and water supply system conditions
  • Dependency mapping between critical loads and primary energy and water supply systems
  • Existing redundant system runtime duration relative to mission requirements
Risk Assessment Outputs
Action 1: Characterize Critical Loads for Risk Assessment
  • Documentation of critical mission duplication capability, time to initiate, and duplication testing and procedures
  • Input to inform development of solutions in Action 2 of the Solution Development Module
  • Input to risk screening tool:
    • For those working offline, input into Tab 2 of the TRN Risk Assessment Excel workbook
Action 2: Identify Hazards and Threats
  • List of grouped hazards and threats and dual-impact hazards and threats that could impact site’s energy and water systems
  • Input to risk screening tool:
    • For those working offline, input into Tab 3A and Tab 3B of the TRN Risk Assessment Excel workbook
Action 3: Assess Vulnerabilities
  • Input to risk screening tool:
    • For those working offline, input into Tab 4 of the TRN Risk Assessment Excel workbook
Action 4: Summarize Risk
  • Understanding of key risk drivers
  • Identified gaps as input for Action 1 of the Solution Development Module
  • Input for Action 1 of the Solution Development Module
  • Input for Action 2 of the Solution Prioritization Module
Solution Development Outputs
Action 1: Analyze Resilience Gaps
  • Complete list of resilience gaps that are characterized by:
    • Type of gap
    • Resilience attributes impacted
    • Critical functions and loads impacted.
Action 2: Identifying Solutions
  • List of solutions that address known resilience gaps
Solution Prioritization Outputs
Action 1: Screen Solutions
  • List of screened solutions
  • Input to TRN Solution Prioritization tool:
    • For those working offline, input into Tab 2 (Solution Risk Reduction)
  • Input for Action 2 of the Solution Prioritization Module.
Action 2: Model Solution Risk Reduction Potential
  • Input to Solution Prioritization tool:
    • For those working offline, input into Tab 2 of the TRN Solution Prioritization Excel workbook.
  • For those working offline, input to Risk Assessment Excel workbook (calculated automatically within online tool):
    • Input into Tab 7, Tab 8, Tab 9, Tab 10, and Tab 11 of the TRN Risk Assessment Excel workbook, which is copied into Tab 2 of the TRN Solution Prioritization Excel workbook, to obtain the risk reduction potential of each solution.
Action 3: Review Priorities and Costs
  • Prioritization criteria and their relative weights
  • Input to Solution Prioritization tool:
    • For those working offline, input into Tab 3 of the TRN Solution Prioritization Excel workbook
    • For those working offline, input into Tab 4 of the TRN Solution Prioritization Excel workbook
Action 4: Prioritize Solutions
  • Prioritized list of resilience solutions
Site-Level Planning Resources
Action 1: Establish Resilience Planning Team and Engage Stakeholders
Action 2: Collect and Review Relevant Information
  • no action specific resources
Action 3: Define Site-Level Resilience Priorities and Scope and Boundaries
Action 4: Identify Critical Functions
Action 5: Recognize Resilience Gaps
Baseline Development Resources
Action 1: Collect & Review Baseline Documentation
  • no action specific resources
Action 2: Establish Energy & Water Requirements
Action 3: Establish Baseline Conditions of Energy and Water Systems
Risk Assessment Resources
Module Resource
Action 1: Characterize Critical Loads for Risk Assessment
  • no action specific resources
Action 2: Identify Hazards and Threats
Action 3: Assess Vulnerabilities
  • no action specific resources
Action 4: Summarize Risk
Solution Development Resources
Action 1: Analyze Resilience Gaps
Action 2: Identifying Solutions
Solution Prioritization Resources
Module Resource
Action 1: Screen Solutions
Action 2: Model Solution Risk Reduction Potential
Action 3: Review Priorities and Costs
  • no action specific resources
Action 4: Prioritize Solutions
  • no action specific resources
Site-Level Planning External Resources
Action 1: Establish Resilience Planning Team and Engage Stakeholders
Action 2: Collect and Review Relevant Information
Action 3: Define Site-Level Resilience Priorities and Scope and Boundaries
  • no action specific external resources
Action 4: Identify Critical Functions
  • no action specific external resources
Action 5: Recognize Resilience Gaps
  • no action specific external resources
Baseline Development External Resources
Action 1: Collect & Review Baseline Documentation
  • no action specific external resources
Action 2: Establish Energy & Water Requirements
Action 3: Establish Baseline Conditions of Energy and Water Systems
  • no action specific external resources
Risk Assessment External Resources
Action 1: Characterize Critical Loads for Risk Assessment
  • no action specific external resources
Action 2: Identify Hazards and Threats
Action 3: Assess Vulnerabilities
  • no action specific external resources
Action 4: Summarize Risk
  • no action specific external resources
Solution Development External Resources
Module
Action 1: Analyze Resilience Gaps
  • no action specific external resources
Action 2: Identifying Solutions
  • no action specific external resources
Solution Prioritization External Resources
Action 1: Screen Solutions
  • no action specific external resources
Action 2: Model Solution Risk Reduction Potential
  • no action specific external resources
Action 3: Review Priorities and Costs
  • no action specific external resources
Action 4: Prioritize Solutions
  • no action specific external resources
Site-Level Planning Worksheets
Action 1: Establish Resilience Planning Team and Engage Stakeholders
Action 2: Collect and Review Relevant Information
Action 3: Define Site-Level Resilience Priorities and Scope and Boundaries
Action 4: Identify Critical Functions
Action 5: Recognize Resilience Gaps
Baseline Development Worksheets
Action 1: Collect & Review Baseline Documentation
Action 2: Establish Energy & Water Requirements
Action 3: Establish Baseline Conditions of Energy and Water Systems
Risk Assessment Worksheets
Action 1: Characterize Critical Loads for Risk Assessment
Action 2: Identify Hazards and Threats
Action 3: Assess Vulnerabilities
Action 4: Summarize Risk
Solution Development Worksheets
Action 1: Analyze Resilience Gaps
Action 2: Identifying Solutions
Solution Prioritization Worksheets
Action 1: Screen Solutions
Action 2: Model Solution Risk Reduction Potential
Action 3: Review Priorities and Costs
Action 4: Prioritize Solutions